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Image shows Brain Tumour Support Cake and Cuppa logo with the image of a woman drinking tea

Cake and a Cuppa host’s checklist

Use this handy host checklist to make sure everything goes according to plan

Young women drinking cups of tea and chatting at a tea party eventPlanning your event

  1. Decide how, when, and where: Choose whether your Cake and a Cuppa will be a social gathering with friends and family, a get together with colleagues at your workplace or an event inviting the wider community to come along. Events can be hosted anytime throughout the year.
  2. Decide how to raise money: Ask guests to donate to your fundraising page to attend, take donations on the day and pay the proceeds in.
  3. Recruit helpers: If needed, enlist friends to help you organise your Cake and a Cuppa event.
  4. Write a press release: Help to raise awareness of your event and Brain Tumour Support by drafting a press release for the local press. Include full details about the event, why you’re hosting it, and how the community can participate.

Promoting your event

  1. Send invitations: Add your details to the Cake and a Cuppa invite template or create your own to get the date in everyone’s diaries. Plan for follow-ups and reminders.
  2. Personalise your JustGiving online fundraising page: A JustGiving page is a simple way to both collect donations and promote your fundraising. Share your page with others, explaining why you are hosting a Cake and a Cuppa. Use our fundraising materials and downloads to help spread the word.

On the day

  1. Decorate: Print out and hang our special Cake and a Cuppa bunting, and gather decorations to make your Cake and a Cuppa event look inviting
  2. Donation containers: Print out our donation container label and place the container in a prominent spot. Don’t be afraid to ask for donations!
  3. Information posters: Pin up Cake and a Cuppa and Brain Tumour Support posters so guests can learn more about the cause.
  4. Activities: Include games, raffles, or team-building activities to enhance your event.

After your event

  1. Leftover treats: Box up any leftover treats for guests to take away in exchange for a donation.
  2. Pay in donations: No further action is needed if you’ve collected donations through your fundraising page. For cash donations, visit our website for instructions on how to deposit offline donations.
  3. Celebrate your success: Print off your ‘thank you’ poster to share your achievements with everyone who participated. You could also share this via email or on your socials.
  4. Post-event press release: Write a press release to send to the local press, highlighting the success of your event, the total amount raised, and thanking participants and supporters.

Top tip

Many people don’t carry cash these days. From your JustGiving dashboard, you can create a QR code linked to your fundraising page. Print this and stick it onto a collection container, alongside the collection container label – It gives another easy way for people to donate to make your event tea-riffic!

Sign up for Cake and a Cuppa

Image shows groups of people hosting Cake and Cuppa tea parties

Share your event

We encourage you to share the details of your Cake and a Cuppa event on social media using the hashtag #CakeAndACuppaBTS. Sharing your event not only helps spread the word but also inspires others to get involved and support this important cause.

Hosting a Cake and a Cuppa event was such a rewarding experience. It was great to see everyone come together in support of Brain Tumour Support, knowing that our efforts would help support others. – Megan, fundraiser

Create, bake, and inspire

Ready to make your Cake and a Cuppa event unforgettable?

Ready to make your Cake and a Cuppa event unforgettable? Visit our Creative Cake and a Cuppa Ideas page, where you’ll find everything you need—from scrumptious recipes to fundraising tips—to plan and promote your event.

Whether you’re whipping up your favourite cake or looking for ways to maximise your fundraising, our resources will help you every step of the way. Let’s make this a fun and meaningful experience together, supporting those affected by brain tumours with every delicious bite.

Explore Cake and a Cuppa resources
A white plate with a pile of freshly baked scones with jam and cream and a teacup in the background

Join us in making a difference

Join us in making a difference by hosting your Cake and a Cuppa event. Together, we can support those affected by brain tumours and ensure they receive the care and assistance they need.

Sign up for Cake and a Cuppa

Need help with your fundraising?

Our team is here Monday to Friday, 9 am to 5 pm, to assist with all fundraising and event enquiries. Please don’t hesitate to email our fundraising team or call us on 01454 414 355.